Automate your regular billing and save valuable time with recurring invoices. We've improved this feature to make it more flexible, customizable, and easier to manage at scale based on user feedback.
Set up automated billing for regular clients once, then let Qonto handle the rest. Customize payment methods, email templates, and choose whether invoices are sent automatically or created as drafts for review. Recurring invoices support item sections, templates, and attachments—just like one-off invoices.
This feature is available to all Qonto users on 💻 web and 📱 mobile, with collection via bank transfer, online payments (card, Apple Pay, PayPal), or SEPA Direct Debit (SDD), depending on eligibility.
How do I create a recurring invoice?
Creating a recurring invoice follows the same flow as creating a one-off invoice, with additional recurrence settings.
To create a recurring invoice:
- Go to Invoices > Client and click Create invoice
- Fill in your client details and invoice items as usual
- In the Recurrence section, select This is a recurring invoice
- Choose your recurrence frequency: Weekly, Monthly, Quarterly, Yearly, or Custom
- Set the start date for the first invoice
- Select your collection method: Bank transfer, Online payments, or SEPA Direct Debit (if eligible)
- Choose how to finalize invoices:
- Fully automated: Invoices are created and sent automatically with a customizable email template
- Draft first: Invoices are created as drafts so you can review and edit them before sending
- Click Create recurring invoice
If you set a future start date, the first invoice is created immediately with that future issue date and sent automatically on the start date. You can also convert a quote into a recurring invoice the same way you convert quotes into one-off invoices. For item descriptions, use the Quarter and LastQuarter placeholders to automatically populate quarterly references.
What collection methods are available for recurring invoices?
Recurring invoices support three collection methods, all available in both fully automated and draft-first modes:
- Bank transfer: Your client transfers funds to your Qonto account. This is the default option for all users.
- Online payments: Your client pays by card, Apple Pay, or PayPal directly from the invoice (subject to eligibility).
- SEPA Direct Debit (SDD): Payments are automatically collected from your client's bank account on the due date after they sign a mandate (subject to eligibility).
The collection method you select applies to all invoices generated by the recurrence and is displayed on both the recurring invoice details page and each individual invoice.
How do I manage and track my recurring invoices?
To access your recurring invoices, go to Invoices > Client > Recurring invoices. From this list, you can view all active and paused recurring invoice setups.
Filter and search your recurring invoices by client name, next invoice date, collection method, or invoice content (items or descriptions).
When you open an invoice created from a recurrence, you'll see the recurrence details directly on the invoice page with a link to the recurrence setup. This link is preserved even when invoices are created as drafts and finalized manually. You can pause, resume, or stop a recurring invoice anytime from the recurrence details page.
Can I use SEPA Direct Debit for one-off invoices?
Yes, you can collect one-off invoices via SEPA Direct Debit (SDD), not just recurring invoices.
Once your client signs an SDD mandate, create any one-off invoice and select SEPA Direct Debit as the collection method. Payment is automatically collected on the due date, and invoice amounts can vary without requiring your client to re-accept the mandate.
To use SDD, you must be eligible for SEPA Direct Debit in your Qonto account, and your client must have a bank account in a SEPA-compatible country and complete the mandate signing process.